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BGRF Frequently Asked Questions (FAQ)
More about the BGRF
+  What is the BGRF and what is its role?
The BGRF was set up in 1992 to collect voluntary contributions from bookmakers based on off-course greyhound betting turnover and uses the funds arising for the enhancement of the sport of greyhound racing as licensed by the Greyhound Board of Great Britain (GBGB).

The BGRF provides a forum for discussion between the sport and betting sectors furthering good relations and understanding. We recognise there is a common interest in improving all aspects of licensed greyhound racing.
+  Who are the members of the BGRF?
There are fourteen seats on the BGRF board appointed by the members. The members are the GBGB (7 seats); the Association of British Bookmakers (ABB) (3 seats); Scottish Independent Bookmakers’ Association (SIBA) (1 seat); National Association of Bookmakers (NAB) (1 seat); One independent bookmaker seat; plus the independent chairman of the board.
BGRF Income
+  What is the source of BGRF income?
Bookmakers make voluntary contributions to the BGRF based on 0.6% of turnover on greyhound racing. This is the rate agreed between the sport and the bookmakers through the ABB. Most of our income is currently from licensed betting offices (LBOs) but we also have significant support from bet365 and seek to broaden online support in future.
+  Which bookmakers contribute to the BGRF?
A full list of our current contributors appears here
+  Who provides an audit certificate and why?
We list those major bookmakers supplying a voluntary audit certificate here. We encourage all bookmakers to supply certificates but these can be costly for the smaller operator to produce and this is entirely voluntary.
+  Why can’t you make all bookmakers pay into the Fund? Surely that is unfair?
There is no legislative requirement for a Statutory Levy, as there is for horse racing. The BGRF was set up in 1992 as a voluntary mechanism and that is how it remains. We continue to engage with non-payers and we use the services of a special consultant to help us with this. The GBGB is charged with political representation and this includes examining the possibility of other methods of payment.
+  I am a bookmaker, how do I make contributions?
If you are new to the BGRF please take a look at our Bookmakers section which shows you how to join our supporters.
Budgeting
+  Who decides how the BGRF budget is spent each year?
Each autumn we estimate how much income will be available in the following year and invite the Greyhound Board of Great Britain to make a budget recommendation. The GBGB and BGRF represent diverse stakeholders across the sport and are best placed to make recommendations on expenditure. The BGRF board meets in December to agree a final budget for the following year and this is published in the sector press.
+  Why does the BGRF spend money on capital projects rather than solely on greyhound welfare?
The BGRF has to satisfy the needs of its diverse stakeholders when agreeing an annual budget. Welfare and integrity have always been our priority and as the funds available have reduced in recent years the BGRF has ring-fenced provisions to ensure that essential services can continue.

Within the budget for capital grants to stadia we continue to prioritise welfare-related projects. However, offering funding to help support the commercial viability of the stadia which stage greyhound racing is also important. A list of grants awarded last year appears here
+  Can individuals such as trainers and owners apply directly to the BGRF for grant funding?
No. The BGRF makes a grant award to the GBGB for certain budget items and some funding for trainers is available through them, subject to their current grant criteria. Trainers are advised to make enquiries to their Stipendiary Steward or call 0207 822 0912 or email grants@gbgb.org.uk. Greyhound owners are supported through BGRF prize money contributions to graded racing including the popular Owners’ Bonus Series.
+  I support a greyhound rehoming charity – can we apply for funds?
The BGRF supports the key rehoming charity, the Retired Greyhound Trust with a major grant award each year (currently £1.4m). We are always open to examine rehoming projects but funding is obviously limited.
Stadia grants
+  What is the mechanism for awarding capital grants to stadia?
The BGRF agrees a budget each year on the advice of the GBGB who represent the industry stakeholders. Within that budget, a sum will be reserved for Capital Grants to Stadia. In 2016 this is planned at £100,000 to cover all stadia, on a first-come-first-served basis. Grants to stadia constitute about 2% of our current budget.

Promoters submit a formal written application using the BGRF Grant Policy Guidelines. The Guidelines state clearly what will or will not be funded and give strict submission requirements: for example, the promoter cannot make a claim for own labour on a project. The applicant also has to state whether the project includes work undertaken by any Related Party. These are just examples.

The grant application is then considered either by the BGRF board committee or the full BGRF board, depending on which meeting follows the application. If a grant is awarded, a legal document is sent to the applicant setting out our binding terms & conditions.
+  How do you make sure suppliers offer value for money?
The BGRF does not have any contract with suppliers in relation to projects undertaken by the stadia. When a promoter applies for grant funding they submit third-party tenders or quotations from their chosen suppliers. The BGRF requires a minimum of two quotations for minor works and a minimum of three tenders for major works.

For major works where a grant would exceed £100,000, or for smaller grants at the directors’ discretion, we also involve a Quantity Surveyor employed by the BGRF to ensure that projects are properly managed – their costs are paid for by the grant applicant. Major grants are currently suspended through lack of funding.

For minor works, it is in the interest of the promoter to ensure that he or she seeks value for money because the BGRF never awards grants of more than 50% of net value. The BGRF cannot independently seek quotations for projects in which it has no direct involvement.
+  Does the BGRF have preferred suppliers?
No, the BGRF has no direct dealings with any supplier and cannot offer advice on supplier choice.
+  How much do you award for projects – is there a ceiling?
The BGRF never awards more than 50% of net project value with a current cap of £10,000 per stadium.
+  How much do you offer to support a new stadium in development?
The BGRF has a one-year rule which means that no grant funding is available for capital projects or prize money during the first year of operation. This ensures that new businesses are viable before we make an investment. However, we do offer welfare and integrity support from the start so that the racing greyhound is protected.

At the end of the first year the new stadium will qualify for the full range of benefits available to all stadia on an equal basis.
+  How much do stadia get each year for projects such as buildings or buying equipment?
Each year we set a budget and the stadia have to make formal grant applications which are then considered on merit. Currently there is a cap of £10,000 per stadium per annum. There is no grant entitlement and applications have to conform to strict criteria and policies.
+  My local stadium got a grant last year and I know they never did the works – what happens
    to the grant money?
When the BGRF awards a grant to a stadium we have to enter Profit & Loss commitment in our accounts in line with normal accounting standards.

However, the stadium does not receive any payment of funds until the works have been carried out and paid for by them. Sometimes projects don’t go ahead and in those circumstances the grant is written back so that the funds are available for others to apply for. This is then recorded in the accounts.
+  My local stadium got a grant for a tractor and then sold it a few years later and bought a new one.
    Are they allowed to do that?
BGRF grants are depreciated over a term of five years. After the term is up items such as tractors can be disposed of without our permission. Most tractors will last many years before a replacement is needed but because of the use of salt on tracks, and the action of sand on the mechanism, parts can corrode more quickly than in, say, agricultural use.
+  What happens if a stadium has had grants from the BGRF over the years but then closes?
All BGRF grants are subject to a legal agreement with the recipient that stipulates a term of depreciation over five years. If the stadium closes then any net book value from prior year grants must be repaid to the BGRF. We have always enforced this condition in the past and will continue to do so.
+  Do you keep track of what stadia have had over the years?
Yes, we have full documentation for prior year grants for monitoring and accounting purposes.
+  Stadia get grants for Welfare and Integrity support – what are these?
Welfare support helps cover the costs of providing a veterinary surgeon at the meetings, as required by GBGB regulations. Integrity support helps to cover the costs of paddock security. Both of these are essential to racing and are awarded to all stadia on an equal basis. Funds are limited and we can only contribute up to a maximum of three meetings per week.
Public Scrutiny
+  Are you independently audited?
Yes, the BGRF is independently audited each year by Haysmacintyre, an accountancy firm specialising in not-for-profit and sporting bodies. We publish our accounts usually three months after the year end which is on 31st March. The GBGB has separate independent auditors.

Fact: the BGRF is defined as a small company and so is exempt from the legal requirement to be audited. However, since we were set up in 1992 we have been audited each and every year as part of our commitment to transparency and public accountability.
+  Where can I find more information?
Our website contains a pdf version of the BGRF accounts for the past three years and these are free to download here Alternatively you can order a paper copy of the latest report & accounts in the post if you prefer.

Our year end is March 31st and the accounts are approved by the board in June. We publish our latest report & accounts in mid-July each year. If you’d like to be added to our mailing list, please let us know here.
+  What if one of the BGRF directors applies for a grant on behalf of their own stadium?
The BGRF benefits from a wide range of expertise on its board and this does include stadia promoters. Any director with a connection has to declare an interest and is not present when the grant request is considered by the BGRF board. Such declarations are minuted and the grants associated with directors who are related parties are published in our Report & Accounts each year for public scrutiny. In addition each director must make a declaration to the BGRF of wider financial interest in accordance with current legislation.
+  What if a contractor or sub-contractor is connected to a BGRF director applying for a grant on
    behalf of their stadium?
The director in question has to make a declaration of interest as a related party and leave the room. This is then minuted.
+  Who sits on the BGRF board?
The Fund board is unusual in that directors are nominated by its Members rather than the directors themselves. The BGRF Members are the Greyhound Board of Great Britain (7 seats); the Association of British Bookmakers (3 seats); the National Association of Bookmakers (1 seat); the Scottish Independent Bookmakers’ Association (1 seat); one independent bookmaker seat, plus the independent board Chairman, making a total of 14 directors, listed here.
+  How long can a BGRF director serve before stepping down?
According to the BGRF Articles of Association a director can serve for three years after which he or she must either step down or be re-nominated by the company’s member organisations. All our directors are subject to re-nomination on a three-year rolling basis and so roughly one third fall due for consideration each year.
+  I think someone may have committed a fraud against the BGRF. What should I do?
If you have evidence of a crime being committed you should inform the police. If you have no evidence but have a substantial concern, then please send us the full details by email in the first instance. Please note that we will be obliged to refer your allegation to the GBGB for formal investigation under their disciplinary procedures.
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